Role of the Assistant Dean (AD)
The role of the Assistant Dean (AD) is to support student development by strengthening the personal and academic well-being of individual students in their residential college through student care and student advising. Assistant Deans also oversee the management and operations of the Residential College and serves as a lecturer in one of the divisions at the college ( ie Humanities, Social Sciences and Science).
When does Faculty get in touch with the AD?
When Faculty alerts AD of a student:
Assistant Dean’s Notes (AD Note)
The concept of AD notes is derived from the Yale University model and it covers absences from classes as well as push back the deadlines for assignments without grade penalties. The criteria to receive a AD note are:
Assistant Deans’ notes do not apply to extra-curricular activities. A AD Note will not be given for:
For these situations (1 – 6) the student will have to seek the direct approval of the Faculty.
When a AD note is given
Faculty will be informed via an email that a AD note has been approved for the student.
Faculty will arrange and notify the student on the new deadline for the submission of work/assignment.
A student who receives a Medical Certificate (MC) from a doctor or a psychiatrist for a period of less than two (2) weeks does NOT also need a Assistant Dean’s Note. A student who receives a Medical Certificate (MC) from a doctor or a psychiatrist is unfit to attend class or complete assignments during the period specified in the MC. If a student shares an MC with you, please do not impose a grade penalty for attendance or a missed deadline if such penalties are called for in your syllabus. However, you may work with the student when the student is well to make up for a missed class or set a new deadline for an uncompleted work/exam. If you are concerned that a student has been receiving multiple MCs or if the period of illness specified in the MC is more than two (2) weeks or if the period of illness specified in the MC significantly impacts the fulfilment of the module’s key learning outcomes, please contact the student’s Assistant Dean, who will follow-up with you and the student.
Locating a Student’s RC affiliation
Go to the student directory via this link and key in your student’s name.
When Faculty is worried about the immediate health or safety of a student, please call:
Office hours (Mon-Fri) call: 6601 3661
Evenings (from 6pm) and weekends call: 9338 3452
Office hours (Mon-Fri) call: 6601 3930
Evenings (from 6pm) and weekends call: 9338 3449
Office hours (Mon-Fri) call: 6601 3931
Evenings (from 6pm) and weekends call: 9338 3440
ADs email contact:
Supporting the ADs are the following administrative staff: